How To Effectively Maintain Office Production Copiers

If your office has production copiers, you may use them a lot to produce important materials. In that case, you want to follow these maintenance suggestions carefully so that these copiers work great for years and years.

Always Use Premium Paper

The paper that you use with a copier will affect its ability to hold up over the years. As a result, you want to choose premium paper because it's not going to produce a lot of paper dust that can then get into your copier and affect important systems.

Whereas if you used low-grade paper with your copier on a regular basis, dust is going to accumulate in a short period of time and thus make it necessary to repair this office equipment more often than what you're probably comfortable with. You can get paper recommendations too if you're not sure how to determine what is and isn't high-quality.

Consult With IT Technicians When Technical Issues Arise 

You're not always going to have problems with your office production copier that deal with the physical condition of parts. Sometimes, they'll be technical issues instead, such as error messages. Any time they surface, the best thing you can do is hire an IT technician who's well-versed in office production copiers.

They can help pinpoint the technical issue, educate you on how it came to be, and show what you can do the next time it happens. This way, you'll eventually develop skills to troubleshoot technical issues on your own. Of course, the more difficult technical problems can still be addressed by IT experts.

Respond to Inspection Reports That Show Complications

You probably already know that you need to have your office production copiers inspected professionally at certain intervals, but to really maximize them each time, you need to see if any complications were noted by the inspection technician.

If there are complications — such as a paper jam issue or cartridge complications — you need to respond to them with a repair as soon as you can. This will keep your copiers performing great long-term and also safeguard you from long down periods with said office equipment. 

Office production copiers are great because they can produce a lot of copies in a controlled and efficient manner. You can enjoy these benefits for a long time if you put as much time and effort as you can into copier maintenance. Then unexpected breakdowns and part repairs won't always be on your mind. 

Talk to a copier supplier to learn more about office production copiers.